Use an AI summary generator to quickly summarize long reports, articles and documents. Create concise overviews for better comprehension, SEO, and content repurposing across sales, marketing and more.
Research from the early 2000s found that people would shift their focus every 2.5 minutes on average. However, in recent repeats of the experiment at the University of California, the average attention span fell to just 47 seconds.
Coupled with that, over 80% of global workers experienced information overload in 2022—compared to 60% in 2020. That's an increase of 20% over just 2 years, which is quite significant. While not entirely shocking to tech workers and knowledge workers, these facts highlight how companies need to adapt how they organize and present information for prospects, customers, and in their overall marketing.
Coupled with that, over 80% of global workers experienced information overload in 2022—compared to 60% in 2020. That’s an increase of 20% over 2 years, but it’s not truly shocking to any tech, knowledge, or remote workers.
While we don’t want to make the problem worse, these facts should inform the ways in which companies need to organize information for prospects, customers, and in marketing overall.
We don't want to make the problem of short attention spans and information overload worse. However, these facts should inform the ways companies need to organize information for their audiences.
What does this mean? Content should be short, sweet, and summarized wherever possible. An AI summary generator makes it easy to quickly summarize long-form content like reports, whitepapers, and more with just a click. Creating these efficiencies frees up professionals to focus on high-value work.
An AI summary generator makes it easy to quickly summarize long text like business reports, white papers, and other documents—in just a click. Creating efficiencies in such obvious places also frees professionals up to do more high-value work.
Here's how an AI summary generator tool makes your life easier:
AI summarization tools have many practical applications across different business functions:
Sales teams can use AI summarizers to create quick overviews of long, detailed whitepapers and reports. This allows reps to efficiently determine if the content is relevant for a prospect before sending it over. It also enables reps to pull key info from documents to quickly customize emails and social media posts.
Marketers can leverage AI summarization to generate meta descriptions, abstracts, and social media snippets. By summarizing blog posts, ebooks, and other content, they can optimize and repurpose materials for different channels.
AI transcription services like Glyph allow users to automatically create text transcripts of meetings, interviews, and presentations. The transcripts can then be summarized by an AI tool to pull out key discussion points, decisions, and highlights.
AI summarization can be automated at scale by setting up workflows to regularly summarize large volumes of content. This is useful for teams that need to regularly repurpose and optimize materials.
While AI summarization tools provide many benefits, they also have some limitations to be aware of:
The key is finding the right balance - utilize AI summarization to improve efficiency, but maintain human checks to ensure quality. With the proper oversight, AI summarizers can provide immense value. But used recklessly, they risk propagating misinformation.
Using an AI summarizing tool is straightforward with just 3 simple steps:
First, input or copy/paste the long-form text you want summarized into the AI tool. Make sure to clearly specify the desired length of the summary (e.g. "Summarize this 1000 word article into a 150 word summary").
You can provide additional instructions to focus the summary, such as key points to include or stylistic preferences.
Next, carefully review the AI-generated summary. Check for accuracy, conciseness, and that it captures the essence of the original.
Look out for any factual errors, inconsistencies, or parts that need clarification. The AI is not perfect and may miss key points.
If needed, edit the summary to perfection. Then use the summarized content as you wish - publish on your site, post on social media, send in an email, etc.
The summarization capabilities of AI can save huge amounts of time and effort. But always remember to review the output before publishing.
Here are some example prompts and templates you can use to summarize articles with an AI summarization tool:
Example Prompt
"Please summarize the key points from this 2000 word article on the benefits of meditation in 3 concise paragraphs."
Article Summary Template
Paragraph 1:
Paragraph 2:
Paragraph 3:
SEO Meta Description Template
"Here is a 150 character summary of this article on the benefits of meditation: {insert summary}"
Social Media Summary Template
"Check out this article on the benefits of meditation. Here's a quick 80 character summary: {insert summary}"
Using clear prompts and templates like these can help you get high quality summaries for articles, optimized for different use cases.
Example Prompt
"Please summarize the key discussion points and action items from my 30 minute meeting with John Doe about project updates. The summary should be 3-5 sentences long."
Template
"Please summarize the key discussion points and action items from my [duration] meeting with [name] about [meeting topic]. The summary should be [length] long."
The example prompt provides a specific scenario for summarizing a meeting, including the length of the meeting, name of the other meeting attendee, topic of discussion, and desired length for the summary.
The template generalizes the prompt so it can be adapted for any meeting. It includes placeholders for duration, name, topic, and length. Following this template structure allows you to customize the prompt for your specific meeting.
Both the example and template focus the summarization on key discussion points and action items, the most critical information from a typical meeting. Specifying the desired length helps ensure the AI generates a concise summary at the right level of detail.
Being able to write clear, effective prompts is key to getting good summaries from an AI tool. Here are some best practices to follow:
The better framed your prompt is, the better your summary will be. Take the time to be detailed yet succinct in explaining what you need.
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Save thousands of hours with Glyph: transcribe, summarize, and extract key info from conversations, meetings, interviews, and research for faster decisions
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